Legal Review Required
Privacy Policy
This is a structured draft for legal review, not final legal wording.
This is a structured draft for legal review, not final legal wording.
Information we collect
The final policy should cover website form data, contact details, health information supplied during screening or coaching, progress photos and measurements, WhatsApp messages, coaching communications, and payment records.
Why we collect it
The final policy should explain why each category of information is collected and identify the lawful basis relied on for ordinary personal information and any special-category or health information.
Storage, access and retention
The final policy should identify where client information is stored, how long it is retained, how access is controlled and which members of the Fit Flex Club team are authorised to see it.
Health information and progress photos
The final policy should explain how health records, progress photos and other sensitive client material are secured, who can access them, and whether separate consent is required for any use beyond delivering the coaching service.
Public sharing and group chats
Client health information, progress records and personal information should not be shared publicly or in group chats without appropriate permission. The final policy should state the exact consent process used for testimonials, progress photos and marketing.
Access, correction and deletion
The final policy should explain how a client can request access, correction or deletion of personal information, including removal of published testimonial content where applicable.
Clients under 18
The final policy should define the parental or guardian consent process for anyone under 18 and the limits, if any, on services offered to minors.
Third-party services
The final policy should address relevant providers such as WhatsApp, payment processors, website hosting, analytics, CRM, email and automation systems.
Privacy requests
Privacy-related requests should be directed to info@fitflexclub.com. The final policy should explain how such requests are received, verified and handled.